 LEVERAGING AUTOMATION TO ENHANCE TREASURY FUNCTIONS GLOBALLY
Priscila Nagalli, CFA, CTP, Director of Treasury and Capital Markets As your company expands and evolves globally, so should the automation of your Treasury Management System. A comprehensive strategy is needed on many levels covering everything from learning local regulations, requirements and identifying how operations differ since often regional offices have more focus on general finance matters than overall company liquidity and risk analysis. Entering the international market with a growth agenda designed to support the complexity of a global business with special emphasis on leveraging automation is paramount. Consider the "why" behind deciding to roll out TMS.
Gaining internal and external support Internal:
External:
Establish an implementation plan Realistic expectations in treasury and finance are dealt with all of the time and we are experts on this topic. Yield and FX curves, stock prices, liquidity management, earnings expectations, tight controls are part of our daily jobs and we intimately know what happens when expectations aren’t met in these areas. Implementations are no different. Set the right expectations up front with stakeholders, project participants, the vendor and YOU. As your company evolves, so should your systems. By enhancing your global treasury functions, you simplify bank connectivity, improve payment security, lower implementation fees, and achieve optimal long-term structure designed to accommodate your global expansion. The goal is for technology to be used as an integral part of your liquidity and risk management, not just functionally implemented. About Actualize With offices in the US, UK, and Canada we service a global client base. Our deep expertise is in Treasury, liquidity, risk management, payment and accounting solutions. We focus on delivering high client satisfaction and ensuring our client’s need are met. For more information regarding our services, please visit our website (www.actualizeconsulting.com/treasury.html) Reach out to me directly to schedule a meeting [email protected].
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 THE BENEFITS FROM INVESTING IN A TREASURY MANAGEMENT SYSTEM (TMS)
Priscila Nagalli, CFA, CTP, Director of Treasury and Capital Markets The implementation of a Treasury Management System (TMS) provides an organization with many benefits. Traditionally, corporations have utilized spreadsheets and manual processes to maintain cash visibility. These methods bring about many challenges. The Accounting department can face challenges, including manual and time-consuming cash reconciliation and General Ledger posting, Accounts Payable may incur costly wire fees due to bank limitation on utilizing different transmission options, or no direct feed from the Enterprise Resource Planning to the bank system. The Treasury team suffers manual and time-consuming data compilation for cash application and multiple sources of delayed information. The Tax department may come across a cumbersome Foreign Bank and Financial Accounts (FBAR) reporting process, intercompany loan, and foreign exchange activity. A Treasury Management System (TMS) can remediate these issues and provide greater timely analytics. Within the Accounting department, a TMS greatly reduces operational risk on automated General Ledger posting and reconciliation. It delivers a centralized source of information for cash, inter-company, Foreign Exchange, Debt and Investments transactions while providing opportunity to reduce bank charges by implementing netting and payment hub for global activity. In addition, the company becomes less sensitive to formatting and connectivity changes related to payments. The entire Finance Department now has one centralized and control-proof source of data for payments, cash, liquidity management, working capital analytics and accounting. The benefits of implementing a Treasury Management System (TMS) don’t end there. The Treasury division will holistically find: • Risk mitigation and enhanced control environment • Connectivity to all banks for statements & payments • Accurate and consistent data • Adoption of world-class processes • Automation and streamlining of processes • Significant time savings to allow Treasury to concentrate on strategic issues • Transformation from operational to analytical • Scalability for future growth • Regulatory compliance support • Stronger business continuity plan • Improved data analysis • International remote capability As you can probably see, there is much to gain by using a treasury management system for your company’s treasury needs. If you would like to learn more about how Actualize can assist you with selecting and implementing a Treasury Management System, I can be reached at [email protected]. About Actualize With offices in the US, UK, and Canada we service a global client base. Our deep expertise is in Treasury, liquidity, risk management, payment and accounting solutions. We focus on delivering high client satisfaction and ensuring our client’s need are met. For more information regarding our services, please visit our website (www.actualizeconsulting.com/treasury.html)  THINK LINEAR: THOUGHTS AROUND TROUBLESHOOTING NOW THAT YOU'RE LIVE John Kruger, Senior Consultant, Treasury & Capital Markets
From my years in Customer Support, Customer Success and now Consulting with clients, I’ve always tried to keep things simple when troubleshooting. Much of what we are striving for is to add time back into our day as we can never seem to get enough of it. So, when it comes to distance and the amount of time it takes to get from one place to another, it’s much easier to think about it in a straight line with minimal turns and re-routes. Tiger Woods’ advice from his father about ‘putting to the picture’ to envision the ball going into the hole before he even strikes it is a unique way to visualize the route it will take. For my Gen X’ers, envision the 2D video games of yesteryear as you typically start at the left to end at the right. There’s likely to be obstacles along the way but the goal is to try best to create a straight path to limit the amount of time it takes to get from start to finish. For me, it’s always been about the concept of signal flow to troubleshoot a process. I’ve always had a love for music so naturally I wanted to learn how it’s made. My curiosity drove me to pursue a concentration in college for Audio Recording Technology, the study of how to record, mix, and edit audio through the use of various different technologies. From reel-to-reel tape machines, digital audio tape, and the industry standard digital audio workstations of today, the creation of music requires a number of moving parts. Much like a system implementation or daily use of a SaaS platform there is much to learn on how it functions and to fully understand why it’s more beneficial to use it over spreadsheets. However, it’s more important to understand what to do if something goes wrong or doesn’t look right. Where do you start? How do you identify what went wrong? How do you resolve? When you are recording audio, you need microphones which will capture an instrument, voice, or sound effect. This requires you to plug a mic into a panel. When you plug that mic in and something is said/played into a mic, a signal is sent to be received on the other end at the mixing console, and finally out of the monitors (speakers). Much like utilizing a piece of software when you are entering information into a field, or setting up a feed into the software, or even placing a file in a folder that will be swept up by a process, it’s important to stop and think about what you expect to happen on the other end. If I plug in a microphone and hear no signal, am I muting the line? Is it passing through another piece of equipment before it reaches the console? Is my volume turned up enough for me to hear it? Translate that to a SaaS, for instance when my bank statement is integrated do I have the correct reconciliation terms established for the process to properly complete? Does my bank statement have all of the necessary transactions? Is my environment up and ready to accept statements? While thinking of this, try to envision it in a line from left to right noting the possible areas where this process can break down, but all while remembering where it started and where you expect it to stop. Much like a waveform on-screen (created from left to right), you can envision things moving on a straight line.  Another key element of this concept is to understand where you currently fit into the process and what the next step will be. Are you the initiating party? In the middle? The last step? This is helpful to understand how you are impacting the data that is being moved and even easier for you to convey where you need assistance if your end result is not to your expectations. Given most processes were created by someone else it’s helpful to have a documented process to follow, but it’s also important to understand where the hand-offs are and why the process was drawn up the way it was. Perhaps this is the opportunity to re-write some changes, all while thinking linear!
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